How to develop a time management app like Todoist

Time Management App

Home computers and the digitization of all paperwork enabled the first versions of time productivity tools to appear in the 1980s. Through the 2010s, time management software was taken to another level and became more integral to people’s daily lives.

It is reported that by 2025, the productivity software market is expected to generate $85,449.3 million in revenue representing a 6.8% annual growth rate.

Time management apps or productivity apps allow users to manage their to-do lists every day. It is compatible with laptops, smartphones, PCs, tablets, and other wearable devices.

The apps like Todoist can help you make a task list that can be classified under several categories, such as task management, project management, productivity, or “getting things done” apps.

So, what are the best practices for building a successful project time management app? In order to answer this question, you must examine what drives productivity and what procedures people around the world are adapting to improve efficiency and productivity.

Todoist: A time management app

To do list time management app

Todoist is a paid and free time management app designed to help users become more focused, organized, and productive. More than 30 million people use this app, including multinational corporations, small and medium-sized businesses, students, and individuals looking to organize their time better.

When it comes to affordable, feature-rich task management applications, Todoist is a great choice.

Time management apps for business enable you to create to-do lists, prioritize tasks, set alerts & reminders, organize files & tasks, and streamline communication between team members. While Todoist was designed with the same purpose as any to-do list app, to create a task, set a deadline, and be reminded of its due date, it also has advanced features.

For example, creating custom filters and labels, or reviewing task history. This app plans and adds unique features like a Todoist integration and Todoist template to improve your workflow and efficiency. 

Maintaining an effective time management plan will allow you to achieve deadlines, avoid stress, increase productivity & efficiency, and most importantly, enjoy more free time. Organizing a work-life balance is possible if you manage your time well.

These time management apps can be used in two ways- for personal use and business use. As we move forward, let’s examine the steps you should take when building one.

Planning to build a time management app? Get in touch with us for a free consultation.

Steps to build a time management app

Steps to build a time management apps

Time management app scope

Make a decision about what platform you will create a time management app for business and what features your target audience be able to access. Create Web, Android, and iOS apps targeting a particular region.

You can figure out what features to include by taking some time-management tactics into account. Data analysis and time tracking usually help people prioritize tasks and boost productivity by tracking their time and data.

App budget

To get your app off the ground, you must first set a budget. Build your MVP and then add the additional features as and when they are needed. Having all the core functions along with additional features will help you create a functional app. Almost all management apps use the cloud in some way, so determine whether you need it as well.

You can get a prototype developed that will help you make a budget for the whole app along with requirement determination at an early stage. Read our blog on low fidelity vs high fidelity to know which one is your right fit.

App features

You should include features that help users to create tasks and plan them accordingly. A time entry and update feature should be available. Their tasks should be displayed at various levels of detail in the app. Charts should be used to show users their progress.

Users should be able to plan for an extended period, such as a week, and view their plans as well. Another requirement is the ability to send push notifications, make in-app purchases, and process payments in the app.

Form a team

Get in touch with our mobile app developers and let them know about your app’s functionality. This is an important aspect of productivity app development.

  • Business analysts
  • UI/UX designers
  • Web developers
  • Backend developer
  • Android developers
  • iOS developers
  • Testers
  • A project manager (PM)

App UI/UX design 

You can discuss your idea with UX and UI developers if you want to create a minimal app that is user-friendly. In this way, they can work on your app according to your preferences and ensure its instant success. Transition animations are an important part of making user navigation smoother.

If you already have an app idea to build on, an expert digital product development company can be the right choice.

Decide the app development methodology

You should decide what technologies and languages to use before starting the app development process. Develop a development methodology in partnership with business stakeholders. Get market feedback by launching a Minimum Viable Product (MVP).

In order to implement core features, choose between “Software Development Kits” (SDKs), and “Application Programming Interfaces” (APIs). In-app purchases, task management, push notifications, and online payments can all be implemented this way.

App testing

It is also important to test and debug the application during the development process. The app will become better if developers are given enough time to test it thoroughly. The app development process is an important aspect even though most companies rush through it.

Core features of Todoist to include in your time management apps for business

Time Management Apps For Business
  • Add emails as tasks to Gmail
  • Use browser extensions to add articles and websites
  • Reusable project checklists can be created using templates.
  • Create tasks, sub-tasks, and sections by dragging and dropping the “+” button in the middle of a list (iOS & Android).
  • Emojis, hyperlinks, bold, italics, and more can be used to emphasize your message.
  • Depending on the last completion date, set due dates to recur.
  • Get your swipe gestures customized (Android & iOS).
  • Maintain track of delegated tasks by using the “Assigned to” and “Assigned by” filter queries.
  • You can use project calendar feeds to visualize your tasks wherever you use a calendar.
  • Organize your tasks more efficiently with keyboard shortcuts.
  • Set your daily/weekly goals & turn on Vacation Mode to preserve your goals streaks.

Todoist pricing and plans

Todoist is available in both a free and paid version. In addition to the basic features of Todoist free plan, Todoist Pro plan includes advanced features as well. Todoist also offers a team-specific business plan.

  • Todoist Free Plan includes basic features like unlimited tasks and can be available for all platforms. 

Price: $0/month

  • Todoist Pro Plan includes advanced features like unlimited tasks, that are available on all platforms, and 25 people per project.

Price: $4/month billed annually or $5/month billed monthly.


If you are a solopreneur, a student, a busy professional, or a parent, and do not handle complex projects, Todoist app can help you get organized and achieve your goals perfectly. 

If you are planning to build your time management App Applify is a top-rated mobile app development company in Singapore. Get in touch with us today and get your app made with us.